Email Archive - Revision history

Hbsadmin at 19:49, 17 September 2025

2025-09-17T19:49:59Z

← Older revision		Revision as of 19:49, 17 September 2025
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	## Change ''Maximum send message size'' to '''unlimited'''.		## Change ''Maximum send message size'' to '''unlimited'''.

	<blockquote>By default a 35mb size is set on the connector		<blockquote>By default a 35mb size is set on the connector.
			In Exchange 2013, the connector may visually state it is for 2010.</blockquote>

	In Exchange 2013, the connector may visually state it is for 2010</blockquote>

	== Step 3: Configuring Journaling ==		== Step 3: Configuring Journaling ==

Hbsadmin at 19:49, 17 September 2025

2025-09-17T19:49:47Z

← Older revision		Revision as of 19:49, 17 September 2025
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	<blockquote>By default a 35mb size is set on the connector		<blockquote>By default a 35mb size is set on the connector
	~~<br/>~~

	In Exchange 2013, the connector may visually state it is for 2010</blockquote>		In Exchange 2013, the connector may visually state it is for 2010</blockquote>

Hbsadmin at 19:49, 17 September 2025

2025-09-17T19:49:36Z

← Older revision		Revision as of 19:49, 17 September 2025
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	<blockquote>By default a 35mb size is set on the connector		<blockquote>By default a 35mb size is set on the connector
			<br/>
	In Exchange 2013, the connector may visually state it is for 2010</blockquote>		In Exchange 2013, the connector may visually state it is for 2010</blockquote>

Hbsadmin: /* Step 1: Creating an external Contact (Exchange only) */

2025-09-17T19:49:02Z

Step 1: Creating an external Contact (Exchange only)

← Older revision		Revision as of 19:49, 17 September 2025
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	# Check the new archive send connector properties		# Check the new archive send connector properties
	## Click '''Edit''' (pencil icon).		## Click '''Edit''' (pencil icon).
	## Change ''Maximum send message size'' to '''unlimited'''. ~~<code>By default a 35mb size is set on the connector</code>~~		## Change ''Maximum send message size'' to '''unlimited'''.

	<blockquote>In Exchange 2013, the connector may visually state it is for 2010</blockquote>		<blockquote>By default a 35mb size is set on the connector

			In Exchange 2013, the connector may visually state it is for 2010</blockquote>

	== Step 3: Configuring Journaling ==		== Step 3: Configuring Journaling ==

Hbsadmin at 19:47, 17 September 2025

2025-09-17T19:47:46Z

← Older revision		Revision as of 19:47, 17 September 2025
Line 41:		Line 41:
	# Check the new archive send connector properties		# Check the new archive send connector properties
	## Click '''Edit''' (pencil icon).		## Click '''Edit''' (pencil icon).
	## Change ''Maximum send message size'' to '''unlimited'''. By default a 35mb size is set on the connector		## Change ''Maximum send message size'' to '''unlimited'''. <code>By default a 35mb size is set on the connector</code>

	<blockquote>In Exchange 2013, the connector may visually state it is for 2010</blockquote>		<blockquote>In Exchange 2013, the connector may visually state it is for 2010</blockquote>

Hbsadmin at 19:41, 17 September 2025

2025-09-17T19:41:25Z

← Older revision		Revision as of 19:41, 17 September 2025
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			Go back to [[Proofpoint Essentials\|Proofpoint Essentials guides]] or [[Main Page]].

	== Configuring your Exchange 2013/2016 for Remote (SMTP) journaling ==		== Configuring your Exchange 2013/2016 for Remote (SMTP) journaling ==
	Configuring your Exchange or Office 365 environment involves the following steps:		Configuring your Exchange or Office 365 environment involves the following steps:

Hbsadmin: Created page with "== Configuring your Exchange 2013/2016 for Remote (SMTP) journaling == Configuring your Exchange or Office 365 environment involves the following steps: * Creating an external contact (Exchange only) * Creating a send/outbound connector * Configure journaling == Step 1: Creating an external Contact (Exchange only) == An external contact is required when configuring remote (SMTP) journaling in your Exchange environment. === Configuring an External Contact === Remote J..."

2025-09-17T19:41:00Z

Created page with "== Configuring your Exchange 2013/2016 for Remote (SMTP) journaling == Configuring your Exchange or Office 365 environment involves the following steps: * Creating an external contact (Exchange only) * Creating a send/outbound connector * Configure journaling == Step 1: Creating an external Contact (Exchange only) == An external contact is required when configuring remote (SMTP) journaling in your Exchange environment. === Configuring an External Contact === Remote J..."

New page

== Configuring your Exchange 2013/2016 for Remote (SMTP) journaling ==
Configuring your Exchange or Office 365 environment involves the following steps:

* Creating an external contact (Exchange only)
* Creating a send/outbound connector
* Configure journaling

== Step 1: Creating an external Contact (Exchange only) ==
An external contact is required when configuring remote (SMTP) journaling in your Exchange environment.

=== Configuring an External Contact ===
Remote Journaling should be enabled directly to a Proofpoint Essentials SMTP contact, not by using the forwarding rule.

# In the Exchange Admin Center, navigate to '''Recipients''' '''> Contacts.'''
# Click '''+''' then '''Mail Contact.'''
# Enter a ''first name'' (e.g. SMTP), ''last name'' (e.g. Connection), ''display name'' (e.g. SMTP Connection), ''name'' (e.g. SMTP Connection), and ''alias'' (e.g. Journaling).
# in the ''External email address'' field, enter the email address of the SMTP address provided when you created a connection in Proofpoint Essentials (e.g. uniqueaddress@us.earchive.cloud).
# Click '''Browse''' and select the desired ''Organization'' unit.
# Click '''Save'''.

== Step 2: Creating an outbound / Send connector ==
A send or outbound connector is required when configuring remote (SMTP) journlaing in your Exchange environment. The connector ensures that your journaled email is sent to the Essentials Email Archive SMTP service without being routed to the default Proofpoint Essentials outbound smarthost. The default smarthost will filter your Organizations outbound email for spam and viruses as well as apply outbound throttling limits. As a result if you direct your journaling traffic your archive will be incomplete.

=== Configuring a Send Connector ===

# In the Exchange Admin Center, navigate to '''Mail Flow > Send Connectors.'''
# Click '''+''' and add a Send Connector.
# Enter a descriptive ''Name'' for the connector.
# For ''Type'', select '''Custom''', then click '''Next'''.
# Under ''Network settings'' select '''MX record associated with recipient domain''', then click '''Next'''.
# Click '''+''' to edit ''Address space''.
# Set ''Type'' to '''SMTP'''.
# For '''Full Qualified domain name (FQDN)''': enter *.earchive.cloud.
# Set ''Cost'' field to '''1'''.
# Click '''Save''', then '''Next'''.
# Click '''+''' to edit ''Source server''.
# Select the transport server(s) that will be associated with the connector.
# Click '''Add''', then '''OK''', then '''Finish.'''
# Check the new archive send connector properties
## Click '''Edit''' (pencil icon).
## Change ''Maximum send message size'' to '''unlimited'''. By default a 35mb size is set on the connector

<blockquote>In Exchange 2013, the connector may visually state it is for 2010</blockquote>

== Step 3: Configuring Journaling ==
The Essentials Email Archive leverages Microsoft's Journaling feature in order to capture your organizations email.

=== Configuring Journaling ===

# In the Exchange Admin Center, click '''Compliance Management''' (in the list on the left).
# Click the '''Journal Rules''' tab.
# Add a new journal rule by clicking '''+'''.
# In the ''Send journal reports to'' field, enter the email address of the journaling mailbox created when you added an SMTP connection in Proofpoint Essentials (e.g. uniqueaddress@us.earchive.cloud).
# Enter a descriptive ''Name'' for the rule.
# From the ''If the message it sent to or received from...'' list, select '''Apply to all messages'''.
# From the ''Journal the following messages...'' list, select '''All messages'''.
# Click '''Save'''.

=== Choosing an Alternate Journaling Mailbox (Exchange 2016 Only) ===
It is recommended that you specify an alternate journaling mailbox in case the SMTP connection stops accepting traffic. You can then create an IMAP connection to collect any messages that were not sent via SMTP.

# In the Exchange Admin Center, click '''Compliance Management''' (in the list of the left)
# Click the '''Journal Rules''' tab.
# Click '''Select Address''' next to ''Send undeliverable journal reports to''.
# In the ''NDR for undeliverable journal reports'' window that opens, click '''Browse'''.
# Select a mailbox in the dialog box and click '''OK'''.
# Click '''Save'''.

== Verifying your Archive setup ==
Once you have completed both the Essentials Email Archive and Exchange/Office 365 configuration you should search your archive to verify that your emails are being archived.